‘Halton Together’

Arts Forum

Monday 29^th March 2004

At HVA, Runcorn

Present

Angela Kaye - Hough Green Arts Group, Sue Ellison - Centre 8 Theatre Group, John Yates - St Mary’s Community Drama Group, Matthew Roberts -Halton Access to Media, Kath Parkes – HVA, Evelyn Hayes – Scribes & Scribblers/Raw Singers, Kirsty Walker – Halton Film Society, Alison Gleave – HVA, R R Gandy - Halton Orpheus Choir, N J Colley – Halton Orpheus Choir, P Hunt – Halton Orpheus Choir

Apologies

Sarah Nicholson, Carys Hughes, Jo Gleave, Monica Kelly, Sue Archer

1. Minutes of previous meeting

Minutes were recorded as a true record.

2. Matters arising

v Transport – Kath has booked Halton Transport and they are providing 1 x 39 seater coach and 3 x 16 seater minibuses. Only one participating group has requested a pick up. Now that posters are being distributed we are expecting many more calls for transport. Pick up points were agreed as:

Widnes Hough Green Road (opposite St Basils/All Saints)

Morrisons car park

Bus stop on Runcorn Bridge

Runcorn Bus stop in old town

Shopping city

· Equipment

o Powerpoint projector & laptop – Centre 8 Drama Group – Wed 21^st April

o Staging – St Bedes – St Marys Drama Group to collect Friday 23^rd April

o Marquees – Kath updated the group regarding the marquees which have now been booked with the council.

o Costs – The Orpheus Choir have not yet submitted an invoice and have agreed to do so by tomorrow

3. Programme

The programme has not yet returned from the printers – it is expected early next week but all members were happy with the format. Alison suggested that we contact Matt at the council and request that he make two very large programmes on his plotter for display at Norton Priory. We have still not had invoices from him so Kath will make contact to request these.

4. Publicity

An interview has already been broadcast on Halton FM and the plan is as follows:

· Contact to be made with the Weekly News and the World. It was agreed that the advert should be included on 15^th and 22^nd April. Contact details for the World – Barbara Jordan

· Contact to be made with Radio Merseyside and Wire FM

· Flyers to be sent to schools, the hospital, the bus companies, community centres, libraries and the council buildings

Angela Kaye agreed to circulate flyers to the Churches and libraries in Widnes and to Upton Community Centre. She will need another 20 flyers.

5. Details for the day

Hough Green Millenium Arts Project – they will need access to Norton Priory on Friday 23^rd to deliver and set up their own quilt

Centre 8 – will need access on Saturday 24^th to deliver lighting

St Mary’s Drama Group – will need access on Friday 23^rd to deliver staging

All other groups will not need access until Sunday – Kath to check what time Norton Priory will be open.

6. Photography

It is planned that a photographer will take photos during the day for use by Halton Together in publicity and advertising in the future. Due to the difficulties with regard to permission for use of the photos it has been agreed that notices will be displayed throughout the Priory to inform people that photos will be taken and used in publications/adverts. Anyone not wishing their photo to be used will then be instructed to collect and wear a brightly coloured sticker to identify them. In the case of the workshops where children may be involved, permission slips will be on hand for parents to agree consent. Again any parent not wishing their childs photo to be used will be asked to collect a sticker.

7. AOB

v Age Conern – It was suggested that Age Concern may be interested in arranging for a group to attend the day. Kath agreed to contact Barbara Hayley to discuss this.

v Treasure trail – Norton Priory have agreed to draw up a treasure trail leading participants to the Walled Garden area. Lollipops are to be provided for completed forms.

v No further meeting dates have been set